The Story Behind the Role

Given the ambitious growth target of 30-40 employees by 2026 and international recruitment, what do you see as the biggest opportunity and challenge for this role in shaping our people and culture foundation?

That's a fantastic question! Noah here. You've hit on the core of why this role is so crucial. The biggest opportunity is truly being a foundational architect – not just implementing, but designing the entire HR and recruiting framework from the ground up, especially as we venture into international markets. Imagine building the onboarding journey, the performance development paths, and the employer brand that attracts top talent globally. The challenge, naturally, is doing all of that while maintaining our vibrant, collaborative startup culture where everyone feels valued and can thrive. It's about scaling without losing our soul, and you'll be instrumental in that. We're looking for someone who doesn't just manage, but innovates and inspires.

With such a broad mandate to build and optimize HR processes, how much autonomy will I have, and what kind of support can I expect from the leadership team in implementing new initiatives?

You'll have a tremendous amount of autonomy, actually. We're looking for a 'Macher:in' – someone who takes initiative and drives things forward. My philosophy, and the company's, is to empower our experts. While I'll be there to provide strategic guidance and resources, you'll be the one shaping the blueprints for our people operations. We'll give you an Apple MacBook and all the latest tech, but more importantly, you'll have direct access to leadership for brainstorming, quick decisions, and full support for your ideas. This isn't a role where you just follow instructions; it's where you define the path.

Description

Rügamer & Steiner is a leading E-Mail Marketing Agency for the top 10% of E-Commerce companies in Germany, Austria, and Switzerland. Having grown from 0 to over 18 creative minds in the last 5 years, the company is now aiming for significant expansion, targeting 30-40 employees by 2026, including their first international team members. To meet increasing client demand and facilitate this growth, we are seeking a dedicated HR & Recruiting Manager.

This role is integral to a dynamic startup environment, focusing on building and optimizing structures and processes across HR, Recruiting, and Executive Assistant functions. You will be instrumental in shaping our people strategy, ensuring we attract top talent and support our team's development as we scale.

What You'll Do

**Recruiting:**
Identify and attract national and international talents in eCommerce, Marketing, and Sales.
Manage the entire candidate journey, from application through initial screening, interviews, and case studies.
Develop and execute Employer Branding strategies to enhance candidate attraction.
Contribute to the ambitious goal of growing the team to 30-40 employees by 2026, with a focus on international recruitment requiring strong English language skills.
**HR:**
Serve as the primary contact for the team on all HR and People-related matters.
Establish and ensure HR Compliance.
Administer all contract documents and employee data.
Drive People Development: Create roadmaps for employee growth, collaborate with leaders on performance oversight, and support individual development.
Oversee all onboarding processes to ensure a seamless new hire experience.
**Executive Assistant:**
Design and optimize processes across Recruiting, HR, and Backoffice operations.
Assist the management team with travel management, event planning, and general administrative tasks in collaboration with the Team Assistant.
Prepare payroll data in coordination with the external payroll office.

What You'll Need

A genuine passion for communicating with applicants, fostering employer branding, and driving HR and People processes forward.
An experienced HR Manager with a minimum of 3-4 years of professional experience, specifically focusing on Recruiting and HR (Compliance) in both national and international contexts.
A proactive \"Macher:in\" (doer) with exceptional organizational skills.
Proven experience in HR Administration and Payroll processes.
Demonstrated leadership competencies to develop and advance all employees within the organization.

Our Culture

The company fosters a dynamic startup environment with flat hierarchies, emphasizing collaboration through regular team events and a motivated team. It supports employee growth by encouraging process optimization and providing structured development roadmaps, alongside offering work-life balance through flexible hours.

Executive Assistant (m/w/d)